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Team Roles and Responsibilities—Team Anant Shikha

Team Anant Shikhar operates as a structured and task-specific unit with clearly defined job roles. Each member was assigned responsibilities based on their individual skill sets, interests, and prior experiences. A RACI (Responsible, Accountable, Consulted, Informed) matrix was created to ensure smooth workflow and ownership of tasks across all domains.

Yash Raj Kaushik—Team Manager Responsible for overall team coordination, task delegation, and timeline tracking. Accountable for team performance, internal communication, and alignment with competition objectives.

Palaksh Srivastava—Manufacturing Engineer & Graphic Designer Responsible for overseeing manufacturing processes, CAM/CNC feasibility, and material specifications. Also leads graphic design for branding elements, including posters, pit banners, and digital assets.

Shubham Kumar—Sponsorship Manager Responsible for outreach, proposal creation, sponsor acquisition, and ROI integration in portfolios and pit display. Manages communication with external stakeholders and sponsors.

Agrya Kandpal—Design Engineer Responsible for CAD modelling, aerodynamic analysis, and performance simulations of the F1 car. Ensures technical compliance with regulations and supports iterative testing and refinement.

All members collaborate through scheduled meetings, shared documents, and update reviews. This structured distribution of responsibilities ensures accountability, minimizes overlap, and aligns each task with the team’s strategic objectives. Let me know if you’d like the RACI Matrix added as a visual or table for the next slide

Team & Stakeholder Communications

Team Anant Shikhar followed a structured and clear communication plan to ensure effective coordination across all internal team members and external stakeholders. Key stakeholders were identified early, and regular communication was maintained using a mix of digital and offline tools. Internal Communication was conducted via a dedicated WhatsApp group for daily coordination, weekly meetings for task alignment, and Google Drive for shared access to documents, presentations, and portfolios. The Team Manager ensured all members remained updated on progress, deadlines, and deliverables through scheduled reviews.

Sponsor Communication was tailored according to the sponsor’s mode of engagement: Spiti Developers and Nurtify were engaged through offline meetings, where the team presented sponsorship decks, discussed deliverables, and aligned on branding and ROI expectations. Blackswan was coordinated with entirely through telephonic communication, involving verbal briefs, progress sharing, and approvals. Each sponsor received timely updates regarding branding integration (e.g., pit display, digital presence) and deliverables aligned with their expectations. A separate sponsor communication log was maintained to track interactions and commitments.

Mentor Communication: Shubham Taneja provided strategic guidance on presentation structure, business framing, and performance optimization. Regular virtual meetings and check-ins were held during key phases of portfolio and pitch development. Henri served as a technical mentor, offering expertise on car design, aerodynamics, and simulation review. Design drafts and progress were shared with him digitally, and feedback was documented and implemented accordingly.

Risk Management

Team Anant Shikhar adopted a proactive approach to risk identification and response planning to ensure smooth project execution. A risk register was maintained throughout the project lifecycle, categorizing each risk by type, impact area, and response strategy. Risks were regularly reviewed and updated during team meetings

KEY RISKS IDENTIFIED:
Design and Manufacturing Delays Impact Areas: Timeline, Quality Risk: Delays in finalizing CAD models or sourcing manufacturing slots.
Response: Early initiation of design phase; backup manufacturing vendors identified; parallel work on non-dependent tasks. Sponsor Withdrawal or Funding Delays.
Impact Areas: Resources, Scope Risk: Delay or cancellation of agreed sponsor funding or deliverables.
Response: Diversified sponsorship pool (Spiti, Nurtify, Blackswan); phased budget planning; sponsor communication log for consistent engagement. Technical Failures (Bluetooth Model, Wind Tunnel) Impact Areas: Quality, Display Performance
Risk: Bluetooth model malfunction or wind tunnel demo failure at final event. Response: Multiple testing cycles; spare components; alternate demo videos ready for fallback. Team Member Unavailability or Role Gaps
Impact Areas: Timeline, Resource Management Risk: Academic priorities, illness, or unforeseen dropouts.
Response: Role overlap training; shared documentation; contingency planning for workload redistribution. File Loss or Submission Errors
Impact Areas: Scope, Quality Risk: Loss of portfolio files or technical drawings before submission. Response: Version control on Google Drive; weekly backups; final review deadline set before official submission

Monitoring & Controlling

Team Anant Shikhar maintained consistent monitoring and controlling through a series of structured weekly status reports. These reports documented the progress of each task, outlined which items had been successfully completed, and highlighted any issues or areas requiring immediate attention.

All updates were reviewed during internal meetings and signed off by the Team Manager. This system ensured full visibility into the progress of work and helped the team stay aligned with the overall schedule. It also enabled early identification of delays, allowing for realignment without compromising final deliverables. Scope creep was actively monitored using the scope statement and deliverables checklist. Any new idea or deviation proposed during the project—such as additional pit display elements or changes to the Bluetooth model—was evaluated for its impact on time, cost, and workload. When such changes were considered significant, they were either re-scoped into later phases or removed to prevent schedule disruption.

When tasks began to overrun, clear action plans were implemented: Redistribution of workload across available members Adjustment of non-critical deadlines Additional working sessions for backlog clearance By following this disciplined approach to monitoring and controlling, the team ensured that all core objectives were met without compromising quality, scope, or deadlines. This system provided a high level of accountability and adaptability across the project timeline